Introduction to Microsoft Project 2016

MS-120 (4 Days)

Microsoft Project 2016 Training Overview

Accelebrate's Introduction to Microsoft^® Project 2016 training class teaches attendees the basic and advanced scheduling features of MS Project. Attendees learn how to fine-tune plans, resources, and assignment details, as well as track progress, create custom reports, and much more.

Location and Pricing

Accelebrate courses are taught as private, customized training for groups of 3 or more at your site. In addition, we offer live, private online training for teams who may be in multiple locations or wish to save on travel costs. To receive a customized proposal and price quote for private on-site or online training, please contact us.

Online Training with Accelebrate. In the wake of the sudden emergence of the Coronavirus crisis, we want to help our clients continue to learn and grow while at home. We are offering 10% off any new booking of private online classes for your team of 3 or more if purchased before May 15, 2020. Please use discount code online2020 in the comments section of the contact form. For more information, and to see how we ensure successful online training, please see this Online Training Q&A.

In addition, some courses are available as live, online classes for individuals. See a schedule of online courses.

Microsoft Project 2016 Training Objectives

All students will:

Quickly start a new plan, build task lists, and assign resources
Share your plan and track your progress
Capture and fine-tune work and cost details
Use Gantt charts and other views and reports to visualize project schedules
Share resources across multiple plans and consolidate projects
Master project management best practices while you learn Project
Look up just the tasks and lessons you need

Microsoft Project 2016 Training Outline

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Introduction to Microsoft Project

Meet the Project program
Meet the Project family
See the new features in Project 2016
Take a project manager’s perspective

Take a Guided Tour

Explore the Project user interface
Manage files and set options in the Backstage view
Work with schedule details in views
Use reports to check a plan’s status

Start a New Plan

Create a new plan and set its start date
Set nonworking days in the project calendar
Enter the plan title and other properties

Build a Task List

Create tasks
Enter task durations and dates
Enter milestone tasks
Create summary tasks to outline the plan
Link tasks to create dependencies
Switch task scheduling from manual to automatic
Check a plan’s duration and finish date
Document task information

Set Up Resources

Set up work resources
Enter the maximum capacity for work resources
Enter work resource pay rates
Adjust working time in a resource calendar
Set up cost resources
Document resources by using notes

Assign Resources to Tasks

Assign work resources to tasks
Control work when adding or removing resource assignments
Assign cost resources to tasks
Check the plan after assigning resources

Format and Share Your Plan

Customize a Gantt chart view
Add tasks to a Timeline view
Customize reports
Copy views and reports
Print views and reports

Track Progress: Basic Techniques

Understand progress tracking
Save a baseline of your plan
Track a plan as scheduled
Enter a task’s completion percentage
Enter actual values for tasks

Fine-Tune Task Scheduling

See task relationships by using Task Path
Adjust task link relationships
Control task scheduling by using constraints
Interrupt work on a task
Adjust working time for individual tasks
Control task scheduling by using task types
See task schedule details by using the Task Inspector

Fine-Tune Task Details

Enter deadline dates
Enter fixed costs
Create a recurring task
View the plan’s critical path
Schedule summary tasks manually

Fine-Tune Resource and Assignment Details

Change resource availability over multiple date ranges
Work with multiple resource pay rates
Change resource pay rates over different date ranges
Delay the start of assignments
Apply contours to assignments
Create and assign material resources
View resource capacity
Adjust assignments in the Team Planner view (Project Professional only)

Fine-Tune The Project Plan

Examine resource allocations over time
Resolve resource overallocations manually
Level overallocated resources
Check the plan’s cost and finish date
Inactivate tasks (Project Professional only)

Organize Plan Details

Sort plan details
Group plan details
Filter plan details
Create new tables
Create new views

Track Progress: Detailed Techniques

Update a baseline
Track actual and remaining work for tasks and assignments
Track timephased actual work for tasks and assignments
Reschedule incomplete work

View and Report Project Status

Examine a plan’s variance
Identify tasks that have slipped
Examine task costs
Examine resource costs

Format and Print Views: In-Depth Techniques

Format a Gantt chart view
Format a Timeline view
Format a Network Diagram view
Format a Calendar view
Print and export views

Format Reports: In-depth Techniques

Create a custom report
Customize charts in a report
Customize tables in a report

Customize Project

Share custom elements between plans
Record and run macros
Edit macros
Customize the ribbon and Quick Access Toolbar

Share Information With Other Programs

Copy Project data to and from other programs
Open files in other formats in Project
Save to other file formats from Project
Generate reports with Excel and Visio

Consolidate Projects and Resources

Share a resource pool across multiple plans
Consolidate plans
Create dependencies between plans

Conclusion

40%

Lecture/Demo

60%

Lab

Course Number:

MS-120

Duration:

4 Days

Prerequisites:

Prior experience with Microsoft Office is strongly recommended. No prior experience with Microsoft Project is presumed.

Training Materials:

All attendees receive comprehensive courseware and a copy of Microsoft Project 2016 Step by Step

Software Requirements:

Microsoft Project 2016 and Office 2016 (or at least Excel and Word) with the latest service packs installed.

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